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How It Works

From First Sign-in
to Final Result

How campaign teams, field agents and check-in operators use MachineNova day to day, drawn from our field training manuals. Keep it handy on your phone or print it for your team.

Command Center

The Election-Day Workflow

Everything flows through one active election. Its positions define the regions, its people are scoped by role and geography, and every station update lands on the command dashboard the moment it happens.

  1. Set up the electionChoose the scope from the official register, pick the positions on the ballot and add candidates. Regions follow the positions automatically.
  2. Add your peopleAdmins, chief agents, managers and agents in one directory. Role and area decide exactly what each person sees.
  3. Cover every stationUncovered stations are listed up front. Assign agents from the ward pool in two taps.
  4. Open the pollsAgents set each station to Open, Reporting, Closed or Issue as the day moves on.
  5. Record turnoutCumulative voters by time slot (7 AM to 5 PM), checked against registered voters.
  6. Report incidentsA report flags the station as Issue, puts it at the top of the action list and notifies the admin.
  7. Submit & verify resultsEnter votes per candidate and rejected ballots from the signed Form 37A, then confirm.
  8. Monitor and exportTurnout drill-downs, provisional tallies by race and CSV/PDF reports, plus a full replay afterwards.
Ward manager overview with my stations, needs attention and my agents
Update station status dialog Record voter turnout dialog
Checkin sign-in page with user ID or email and password
Getting Started

Signing In

Your organization admin creates your account and emails you a secure, single-use link to set your password. The link expires, so set it soon after you receive it.

  1. Open the sign-in pageGo to your organization's web address and tap Sign in, or open the field app.
  2. Enter your user ID or emailThe email or user ID your account was created with.
  3. Enter your passwordForgot it? Tap Forgot password? and follow the reset link sent to your email.
  4. Tap Sign InThe app takes you straight to the right home screen for your role.
You are…You land on…
Organization staffThe organization dashboard: events, voters mobilized, your team and recent check-ins.
Check-in operatorsThe Check-in screen, ready to process voters.
Platform adminsThe console for managing all organizations.

Roles decide what you can do

RoleWhat it means
OwnerFull control of the organization, including billing, branding and team roles. One per organization.
AdminFull access to events and mobilization, and can manage most team members.
MemberDay-to-day work. Access to Events and/or Mobilization is granted per person.
ViewerRead-only. Can see data and reports but cannot make changes.
Event Intelligence

Running an Event Check-in

Check-in confirms that a voter belongs at your event and records their attendance. Look the person up by ID number; the app checks them against the register and updates your event numbers instantly.

Get assigned first. You can only check people into events you're assigned to. If your event isn't listed, ask an org admin to assign you.

  1. Open Check-inFrom the menu choose Check-in, or open an event and tap Check in.
  2. Select your eventPick it from the Event dropdown. It's pre-selected if you came from the event.
  3. Enter the ID numberType or scan it and tap Look up. The keypad opens in number mode.
  4. Review the voter's detailsName, sex, date of birth and registered county, constituency, ward and polling centre, with a status badge.
  5. Confirm & check inCheck or fill name, sex, DOB and phone, then tap Check in.
  6. Next voterThe ID box clears automatically. Keep the scanner ready and work straight down the queue.

Two event rules that change check-in

Event settingWhat it does
Region-restrictedWarns when a voter is registered outside the area. The check-in still goes through, flagged out-of-region.
List-onlyOnly IDs on the uploaded participant list can check in. Admins upload the list from the event menu.
Find a voter card with event selector and ID number field
Mobile check-in with event and ID lookup
Mobile confirm and check in with matched voter
Understanding the Statistics

Every Number, in Plain Language

Two words come up everywhere. Mobilized is a voter your field team registered during outreach, and it measures your reach before any event. Check-in is a voter marked present at an event on the day, and it measures turnout at events.

Dashboard & events

StatWhat it means
Total EventsEvery event your organization has created; the caption shows how many are active.
Voters MobilizedVoters registered by your field teams, across every mobilization region.
Check-ins · 7 daysAll check-ins across events in the last seven days.
Check-insTotal times people were checked in at an event.
UniqueDifferent people checked in. Same-day duplicates count once.
Out of regionChecked-in voters registered outside the event area, as a share of the total.

Mobilization, coverage & pace

StatWhat it means
Target votersThe registration goal set for a region.
Progress to targetShare of a region's target already mobilized.
CoveragePercentage of an area's voters you've reached.
Push here nextWhere effort will do the most good, based on low coverage.
Pace neededVoters per day required from now on to finish on time.
MomentumWhether daily activity is rising, steady or cooling off.
Organization dashboard KPI cards and top regions by mobilization
Dashboard KPI cards and top regions by mobilization
Coverage analytics with KPIs, status by area and push here next
Coverage KPIs, status by area, push here next
Turnout monitor with hourly rollup by constituency
Turnout Attention drill-down and hourly rollup
Quick Reference

Check-in in Five Taps

The short version. Pin it up at your check-in desk.

  • Open Check-in and select your event
  • Type or scan the ID, then tap Look up
  • Confirm the details and tap Check in
  • Tap Next voter and repeat

Golden rules. 1) Confirm you picked the right event before you start. 2) An out-of-region warning does not block check-in, so proceed and let the numbers record it. 3) When in doubt, ask your organization admin. They can fix assignments, lists and roles.

If something goes wrong

You see…Do this
“Login failed”Re-check email and password (case-sensitive). If it persists, your account may be inactive, so contact your admin. Repeated failures can temporarily lock an account.
No events in the listYou're not assigned to an active event. Ask an admin to assign you.
“Not on the participant list”The event is list-only and this ID isn't approved. Confirm the ID; the admin can update the list.
“Already checked in today”This person is done. Move to the next voter.
“Organization is inactive”Check-in is disabled org-wide. Contact the platform administrator.
Nothing loadsCheck your connection and retry. On the field app, mobilization and check-in keep working offline and sync later.